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HelpEvent Registration: 5 Easy + Efficient Ways to Get Guests in the Door
“The wine was great BUT the line was so annoying.”
“The beach party was so much fun, but it took me 40 minutes to even get into the door!”
“I was a VIP, but I waited just as long as general admission. What’s up with that?!”
As an event planner, you never want the “but;” everything should be seamless from top to bottom, start to finish, because honestly, “buts” are a pain! An efficient event check-in app would to help make sure you can get your guests in the door as quickly as possible.
What about at the event? Sifting through excel sheets is not even aesthetically continuous, especially in an industry like that of art, where everything is about perception and diligence. What’s the objective? Diligent planning, seamless execution. Just like you would pay attention to the detail of a painting, details like how you’re getting guests into an event are just as important. You want the best impression from the second someone opens that door and says, “Hi my name is…”
Here are five easy and efficient ways to get your guests in the door.
1. Do you have tickets to the scan show?
Handheld scanners are a bonafide way to get your guests checked in and into the event as quickly as possible. Using laser technology, scanners like the handheld Linea Pros or Socket Mobile really slice wait times and cut down lines significantly, rather than having to look up names in a guest list.
2. Two for one deal
Simultaneous check-in paired printed name badges notably cuts down on wait times than sifting through pre-printed badges from a box or table. Having your guests look through a table for name badges causes bottlenecks, and if there are any misprints, they will have to go right back in line to make adjustments.
Streamlining is the key – especially when it comes to using eventtech – and utilizing a tool that lets you complete two actions with a tap of a button is a no-brainer.
3. Treat your pre-reg like VIPs
Reward guests who took the time to sign up before the event by always separating on-site and pre-event registration. No one wants to wait behind the person whose credit card needs to be swiped 5 times before the card reader processes the payment.
4. Double check the coat check
So often, organizers overlook the location of coat check to the registration desk. When lines start building up you don’t want your guests tangled up and waiting for the wrong thing. Clearly identify which line is for what service and separate the two as best as possible.
Organization is key!
5. Extra extra!
Imagine this: a 14,000-person event and one of your scanners loses battery power at the main door. Oh snap! Good thing you have extra equipment in the office so you could quickly swap it out!
Having extra hardware on-site will never hurt you, especially if you host large events. If a scanner malfunctions or loses battery, the last thing you want to do is have to transfer everyone in that line to the other sections and make your guests wait again. Sometimes more is more.
Concluding thoughts
From my experience, the happiest guest is the guest who got in the quickest with wine in hand.
Author Bio: Jinal Kansara is an art enthusiast and avid beach goer. Ironically enough, she enjoys the fall and winter seasons, especially during event season. She hopes to continue working in the special events industry, specifically catering to museums and galleries.
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