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Help5 Key Tips To Organizing The End-Of-Year Party With Event Tech
With 2015 right around the corner, #eventprofs are collecting their best end of year party ideas to help facilitate a perfect celebration for coworkers, colleagues and clients. Once the date, time, and venue are set, and all the kinks to the corporate holiday budget and have been worked out, it’s time to get the E-vites out to each an every department.
Image via BizBash
Here are five key suggestions to give some practical advice for adding event technology to your holiday extravaganza.
1. Make the registration enticing
To ensure your creative theme and its matching catering menu will be enjoyed to the fullest, be just as intriguing when it comes to marketing the end of year office party to guests.
Image from GEMS’ 2013 Anniversary Party
Use these 3 D’s when it comes to the registration:
- DIRECT • For you, the organizer, and guests. Instead of an email thread, have a concisely written registration page.
- DETAILED • All of the information necessary in a more festive tone. still adhering to the company’s character. Don’t forget to include the dress code! Guest ought to be able to plan what to wear to the holiday party in advance.
- DESIGNED • Add a little color not only to your information, but to the design. Have it equal the event theme to promote all the hard work you’ve put into the planning of it, and even include photos from last year’s event.
People seeing people having fun + being presented with the same opportunity? Priceless.
2. Consider the style of check-in
All to attend? This is crucial to know so to be able to determine whether or not to train in-house staff or hire an external team if all staff are encouraged to attend (not work their own party).
If the event allows for a more lax check-in, where guests can stroll in no matter the hour, a Self Check-In would be more adequate. This is easily done with a kiosk placed at the entrance, and guests can log in, use signature check-in, and even snap a selfie if considering the following idea…
3. …Opt for (on-site printed) name badges!
Photo via kissinglions
It might sound silly, but some employees might be isolated from other departments in the normal day-to-day work grind. Having a name badge could prevent any embarrassment when face-to-face, assuring there’s less folly and more jolly when it comes to a first (second or third) introduction between colleagues.
In the name badge design, consider adding fun categories: favorite holiday cocktail (or mocktail), preferred winter hobby, department nickname or super power (a favorite of lizkingevents), will be sure to make the mingling that much merrier.
4. Cheery and clear-y: Proper Signage
No one wants to wait in line, and it’s even worse if guests don’t know where to go to check in. Build the anticipation not by allowing body build-up in the entry hall, yet by including recognizable event signage to welcome, educate guests, and make an impression at the beginning of the festivities.
To allow for guests to do some catching up on memorable events they may have missed during the night, incorporate a useful and unique hashtag for the event and include this on your invite, registration page, and even name badge.
To better prepare for next year’s soiree and the ideal accompaniment for the budget, you’ll be able to do some following-up in terms of data, by collecting the check-in statistics in real-time. This way you learn a little more about guests’ tendencies which in turn will help determine if any (or more) staff needs to be present at the check-in desk at certain times next year.
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Put on the ugly sweater and leave the paper guest list in the shredder.Gear up for your holiday party with the help of a reliable event registration app.
