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HelpLOOKING FOR TOP EVENT VENUES? 5 ‘SECRETS’ REVEALED
We may not know some of the most stressful processes that eventprofs go through, but they sure do! From understanding the event attendees to facilitating event registration, dealing with logistics can range heavily. One of the most important, if not, the most important aspect of an event planning journey is finding a great atmosphere for the special event at hand– or simply, the venue.
So, how does an event planner really focus on the basics when searching for the most accommodating venue? We have gathered 5 very significant points to keep in mind when scouting out venues.
1. SUPPORT
Am I going to have a main contact that I can easily reach on the day(s) of the event? That one go-to person that knows the ins and outs of the venue is essential! They can easily assist you or remind you of what you can and can’t do.
2. LOCATION
Is the venue located in an accessible location? Is there guest and handicapped parking and/or Is it near any type of alternate public transportation? Keep ALL of your attendees in mind. Don’t assume that every attendee has access to a car, and consider that others may have special needs that ought to be taken into account.
3. SPACE
Is there more space than what you anticipate? If you wanted to add in an entertaining aspect such as a photo booth or space for a dance floor, that option should be kept open.
4. PRICE
What are my costs and what does it include? What is my cancellation policy? Inquire and note what is included within the costs– that also means catering, tables, chairs, and sometimes AV and/or lighting. Make sure you go in depth of how insurance contributes to the costs, too.
5. INTERNET
Do you have WiFi? Wireless internet connection is becoming an integral part of the attendee experience, and even your event management software might depend on some kind of connectivity. It’s important to figure out the data bandwidth as well as the costs associated with it.
Whether you’re an event professional or an individual who attends events often, these 5 points make all the difference in delivering a functional and rewarding event.
Bio: Antonia Chisholm is a Marketing + Communications Assistant at Boomset. She is currently a student enrolled to graduate with a bachelors degree in Advertising and PR, and assists clients’ questions and concerns in the preparation stage prior to their events. Connect with her at antonia@boomset.com.
Focusing on the basics for larger events like summits, conventions, and expos?Take a deeper look at the benefits of an efficient and effective lead retrieval tool:
