Boomset Blog • Posts Tagged ‘sustainable events’

Event Sustainability: How to Handle Food Waste at Events

Now more than ever before, event professionals are seeking out ways to make their events more sustainable. Beyond reducing or completely eliminating plastic at events, another concern is the amount of food that goes to waste after an event.

Photo by Toa Heftiba on Unsplash

Events are not the sole party responsible for food pollution. In fact, it is said that more than 20% of trash is food product and almost HALF of the food produced in the US is simply thrown out - by all of us.

Luckily, initiatives are underway from professionals in the industry who are recommending that planners become more active in the food waste continuum: reduce supply-chain food waste, repurpose or donate food leftovers, compost waste.

Photo by Lily Lvnatikk on Unsplash

You’ve made it!

Event day is finally here and you’re standing in the lobby watching delegates from companies all around the globe begin trickling into your host venue. You’ve already got your on-site event management component set. Attendees can check in and register with speed and ease, and you watch as they proceed onto their lectures, coffee meetings, and the show floor.

However, there seem to be a few disgruntled faces in the crowd. And you may seem to think that their first impression of your event is less than stellar. This is not the case at all. In fact, the trouble started before they even arrived at your event (your entry was flawless, after all).

It started with their mismanaged and poor form of transportation.

Research has shown that 70% of event attendees who have had a negative travel experience associate these feelings with the entire event. Looking back on our own personal experiences struggling with morning traffic on our daily commute or those days we are running tight on time and make a wrong turn, we can begin to put faith in the notion that poor transportation has the power to adversely affect the outcome of what our day holds for us.

Whether it’s a normal workday or a big event, how you arrive sets the tone for what comes next.

Feature Friday: Expo Center in Brooklyn + EventCollab

Planning sustainable events? Event technology is adapting to greener event standards to save time and avoid wasting materials and money. Because of this, many suppliers are looking to expand their services to better events and the environment, one easy option being RFID technology.

Listen to the Event Industry News podcast featuring Kerem Baran below, then read on for some more ways on how to improve events and the event management process.

How to Use Mindfulness for Efficient Event Planning

Mindful meetings, mindful attendee experiences, and everything in between, mindfulness in the event industry is taking over beyond the wellness retreats and meditation breakouts.

What is “mindfulness”?

Search performed via Google

Already aware of the levels of stress associated with the job, event planners are once again among the top 5 most stressful careers. Incorporating mindfulness will help manage that stress more efficiently while helping planners make more educated decisions, especially when selecting their event software, setup, and personal day-to-day.

Here’s how mindfulness boosts event planning efficiency for planners, their events, and the people they plan for.

IT FOCUSES ON PRIORITIZING.

Organization is top priority and thoughts/thought processes ought to be prioritized. Focusing on what’s most important lessens the chances of making major event planning mistakes and better accounts for completing the main goals and objectives. Being mindful of what needs to take priority sets productivity in motion towards creating the best event experience.

IT FOSTERS MORE MINDFUL CHOICES.

It’s hard to quantify the number of decisions that are demanded from an event planner in a given day. Deciding on new trends, the most adequate event technology, hiring, event marketing, delegating tasks, and so much more. These decisions must go into creating a space that:

- shares the event goals of the brand/client

- adheres to budgets, deadlines, and dues

- arouses engagement and participation from attendees.

A planner can make well-informed selections for the overall ambiance of an event

IT CALMS THE CHAOTIC MOMENTS.

There are moments when things don’t go as planned. Mindfulness invites a sense of calmness into the way a crisis is handled by bringing awareness of how one reacts. It recognizes feelings, sensations, and thoughts and assists in making a more informed and less reactive choice.

IT BUILDS CONNECTIVITY.

Mindfulness encourages presence with what’s happening around you: conversations, sensations, emotions, and so on. All of this deepens connections with:

- what needs to get completed and

- the people involved, from vendors and suppliers to event attendees.

Using mindfulness during the planning an event opens the opportunity for others to connect and feel more associated with fellow attendees and the event’s purpose.

IT CENTERS THE PERSON BEHIND THE PLANNING.

An event planner that draws awareness within to acknowledge and appreciate their own work is the foundation to a successful event. It’s taking a moment to stop and honor the person behind the (countless) hours on foot, at a computer, on calls, and running from here to there to make sure all needs are met and all decisions are made as best they can.

Start the day a more mindful way with these mindfulness tips:

Put your mind at ease by selecting the right kind of event management software ideal for your next event. Get the features - and support - you need:

Putting Hybrid #EventProfs On the Map

Saying something is hybrid sounds so scientific, so much so that it could be a major turn-off to most of us in the events industry. In fact, if you Wikipedia the word hybrid, you’ll find a number of articles that include or relate to it: vehicles, names of musical bands, mythological creatures and biological forms, to name a few.

But what about hybrid events?

Branded Attendee Apps: Check(ed-in)

DRUMROLL, PLEASE…

We’re proud to be part of growing innovation in the events industry as we announce that Quickmobile and Boomset have joined forces to create the ultimate experience for #eventprofs and their clients!

Feature Friday: Imported Briton Carpet & Your Wishes Come True

We’re wrapping up another great week here at Boomset’s HQ–so great we only #TBT’d to Tuesday–of this week–when we were at the Tibet House US’s Annual Benefit Concert. We’ll say it again and again: we deeply appreciate the opportunity to be at the door of each and every event we do, being able to meet and greet some of the most inspiring and influential minds of today at check-in.

Ok, sappy enough for today, no? It’s Friday–and you know what that means…

Taking the Experience TO-GO

There’s always a lot of talk about keeping clients/attendees/guests happy, because let’s face it, a happy client can go beyond that of just making your day a little brighter.

Boomset Updates, #EventTech trends, and event industry news